TripleBill for Café
Café Billing Software with Tokens, Add-ons and QR Ordering
A café bill is small but fiddly: a cappuccino in regular or large, oat milk for ₹40, an extra shot, a croissant warmed, a bag of beans off the shelf. Café billing software has to price all of that in two taps and get the order to the barista before the next customer steps up. TripleBill does it with restaurant mode — tokens at the counter, tables with QR ordering if you have seating — and keeps GST and the accounts underneath.
Aashirvaad Atta 5kg
Amul Taaza Milk
Britannia Bread
Coca Cola 750ml
Parle-G
Surf Excel 1kg
Maggi 4-pack
Tata Salt
Cart
- ₹262
Aashirvaad Atta 5kg
1 × ₹262
- ₹28
Amul Taaza Milk
1 × ₹28
- ₹50
Britannia Bread
1 × ₹50
What gets in the way
- Every drink has a size, a milk and an extra, and each cashier prices them differently
- Orders called out to the barista get mixed up when the counter is busy
- Guests at tables wave for a menu, then wave again for the bill
- Happy-hour prices typed by hand, or forgotten when the hour ends
- Coffee beans, mugs and cookies sold off the shelf with no stock count
- No idea which drinks actually make the money
Drinks priced by the menu, not by memory
Build the menu once: each drink with its sizes (regular / large) at their own prices, and add-on groups such as Milk (oat, almond) or Extras (extra shot, whipped cream, syrup) with a minimum and maximum pick. At the counter the cashier taps Cappuccino → Large → Oat milk → Extra shot and the price is right every time. Combos — a coffee and a sandwich at a set price — deduct stock from their parts.
Happy hours apply a discount by day, time and category — say 20% off cold coffees, Monday to Friday, 3 to 6 pm — and switch themselves off when the hour ends.
- Sizes with their own prices
- Add-on groups with min / max picks
- Combos that deduct component stock
- Happy hours by day, time and category
Order at the counter, collect on a token
Most cafés take the order and payment at the counter. Choose Takeaway and the bill gets the day's next token, printed big on the receipt. The KOT goes to the coffee bar station — and food to the kitchen station, if you have one — on a printer or the kitchen screen. A token screen facing the customers shows each number moving from Preparing to Ready to collect, read from the KOTs the barista marks ready.
A customer display can mirror the bill and a UPI QR on a second screen, so the customer checks the order and pays the exact amount.
- Day tokens with your prefix
- KOT to coffee bar and kitchen stations
- Token screen: Preparing / Ready
- Customer display with UPI QR
Seating with QR ordering
If you have tables, put a QR on each. Guests scan, see the menu with photos, pick sizes and add-ons, add a note ("less sugar"), and place the order onto their table. Staff confirm it before the KOT goes, or let it go straight to the bar. Guests can press Call Staff, see their running total, and pay the final bill by scanning its UPI QR.
- QR per table, no app for the guest
- Staff confirm or auto-KOT
- Call Staff bell on the table tile
- Bill with UPI QR on the guest's phone
Shelf goods on the same bill
Set what you sell to Both and the café counter and a retail counter share one catalog and one set of books. Coffee beans, mugs, cookies and gift cards are stocked items with barcodes and low-stock alerts; they go on the same bill as the latte. Restaurant reports show sales by menu category and order type, so you can see that cold brew outsells hot coffee three to one in May.
Café: what you need and how TripleBill does it
| What a café needs | How TripleBill handles it |
|---|---|
| Sizes, milks and extras | Menu sizes and add-on groups with min / max picks |
| Counter service | Takeaway tokens, KOT to the coffee bar, token screen |
| Seating | Tables with QR ordering, Call Staff and split bills |
| Happy hours | Discount by day, time and category, applied automatically |
| Beans, mugs, cookies | Retail items with barcodes and stock on the same bill |
| Payment | Cash, UPI or both on one bill; UPI QR on the receipt |
| End of day | Counter close with counted cash; category and order-type reports |
GST and the books, done underneath
Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.
Not built yet
We would rather you know before you sign up:
- Zomato / Swiggy integration — delivery orders are keyed in under their channel
- Recipe-level stock: grams of coffee and millilitres of milk per cup are not deducted — stock is per product and per combo part
- Table reservations
How to bill a café order in TripleBill
- 1
Set up the menu
Add drinks and food with sizes and add-on groups, attach categories to the coffee bar or kitchen station, and set any happy hours.
- 2
Take the order
Choose Takeaway (or a table), tap the drink, its size and add-ons, and add food or shelf items to the same bill.
- 3
Take payment and send the KOT
Take cash, UPI or both, print the receipt with the token, and send the KOT to the bar and kitchen.
- 4
Call the token
When the barista marks the order ready, the token moves to Ready to collect on the token screen.
Frequently asked questions
Can I charge extra for oat milk or an extra shot?
Yes. Make them add-ons with their own prices in an add-on group, with a minimum and maximum number of picks.
Can customers order from their table?
Yes. Each table has a QR; guests order from the menu on their phone, staff confirm, and the order goes to the bar as a KOT.
Do I need a kitchen screen?
No. KOTs can print at the coffee bar instead. A tablet on the kitchen screen adds timers and marks orders ready for the token screen.
Can I sell coffee beans and merchandise too?
Yes. Set what you sell to Both; retail items with barcodes and stock go on the same bill as drinks.
What GST rate does a café charge?
New menu items start at the rate set in restaurant settings and you can change the rate on any item. Confirm the rate that applies to your café with your CA.
Does it work if the internet drops?
The Windows app runs offline with the data on that PC; the Android app keeps billing offline and syncs later. QR ordering by guests needs internet.
What does it cost?
Restaurant mode — tokens, KOT, the kitchen and token screens and QR ordering — is on the Pro plan (₹499/month, ₹4,999/year or ₹9,999 for 3 years). Every new business gets a 7-day free trial with everything unlocked.
Related
Your first invoice is two minutes away.
7-day free trial with everything unlocked. No card needed.