Auto Parts & Spare Parts Shop Billing Software

Every item has a barcode field that, with the default Code 128 setting, accepts letters and numbers — so the part number can go there. Type or scan it at the POS or on an invoice and the part is added; search matches part of the number too. The Excel item import also takes an Item code column, and billing search matches that as well.

Many shops also put the part number and the vehicle it fits into the item name, which keeps it on the printed bill. Barcode labels with the code, name and price can be printed for loose parts that arrive without one, and the vehicle number can be written in the invoice notes, which print on the bill.

• Part number in the barcode field — typed or scanned
• Item code column in the Excel import, matched by search
• Partial-number search at the counter
• Barcode labels for loose parts

Create racks by code and zone and put each part on a rack, with the shelf or bin inside it. The rack code shows on the POS tiles, in the invoice item search and on labels, so a new helper can pick the right box on the first day.

Count stock one rack at a time with the stock-take sheet and see quantity and value per rack in the Stock by rack report. The Dead / slow moving stock report lists parts that have not sold in a while, so you know what to return to the supplier or clear at a discount.

• Rack and shelf / bin per part
• Rack labels with QR
• Stock-take sheet per rack
• Dead / slow moving stock report

Garages and workshops usually buy on credit. Give each one a credit limit: a bill that would take them past it is stopped, with what they already owe on screen, unless the owner overrides it. Each part holds a retail and a wholesale price, and the invoice can switch to the wholesale rate from a minimum quantity.

Workshops pay against any invoice in parts, and the invoice shows the balance due until it is cleared. Invoice-wise outstanding and receivable ageing show who is late, and a party statement can be shared as a link on WhatsApp from your own number.

• Credit limit per workshop
• Retail and wholesale price per part
• Part payments against invoices
• Outstanding, ageing and statement links

Write a repair estimate as a quotation, print or download it, and convert it to an invoice in one click when the customer agrees. Wrong part returned unused? A credit note takes it back into stock and reverses the GST; a part going back to the supplier goes on a debit note.

Triple AI can draft a purchase bill from a photo of a supplier invoice for you to check before anything is booked. Every sale and purchase posts to double-entry books, and the item-wise profit report shows which parts and categories actually earn.

• Quotations converted to invoices
• Credit notes and debit notes with stock and GST
• Purchase bills drafted from a photo
• Item-wise and category-wise profit

Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.

We would rather you know before you sign up:

• A separate part-number field on the item form — use the barcode field or the item name; the Item code is set through the Excel import.
• Cross-reference part numbers and vehicle fitment search by make, model and year — each item has one barcode and one item code.
• Alternate units on one item — a set and a single piece are kept as separate items.