Electronics Shop Billing Software for Appliances, Serials and Warranty

Turn on Mobiles & electronics mode and mark a model — a split AC, a 43-inch TV, a front-load washer — to track each unit by IMEI / serial number. Each item also carries its brand and model. When the distributor’s stock arrives you scan or type each unit’s serial on the purchase bill, so your stock is the actual units received, not just a count.

At billing you pick the serial from the units of that model in stock. A unit can be sold only once; cancelling or editing the sale puts it back; and a purchase bill whose units are already sold cannot be changed. Search any serial and you see the supplier bill, the customer, the invoice and any repair jobs against it.

• Serials typed or scanned on purchase bills
• In-stock serial picker on the invoice
• Full history for any serial from global search
• Stock by IMEI / serial and IMEI sales register reports

Set the warranty in months on each model, or keep a shop default. The invoice PDF, the thermal receipt and the shared invoice link print the serial and the date the warranty ends, which is exactly what the service centre asks the customer for.

The Warranty ending report lists sold units whose cover ends soon — a good list to call if you sell extended warranties. A unit found faulty before sale can be marked defective, and a defective unit cannot be billed until you put it back in stock.

• Serial and warranty end on the PDF, receipt and share link
• Warranty months per model or a shop default
• Warranty ending report
• Mark a unit defective so it cannot be sold

Families furnishing a new home often want a written price first. Make a quotation with a valid-until date, print or download it as a PDF, and convert it into an invoice in one click when they decide. For goods booked now and delivered later, a sale order records the expected delivery date and the advance taken.

When the goods leave, make a delivery challan from the order with the vehicle number and transporter; it prints in original, duplicate and triplicate. Stock moves when the challan is invoiced, not before. Installation or delivery charges go on the invoice as a service line with its own SAC code and GST rate, and on paid plans you can record e-way bill details against the invoice.

• Quotations converted to invoices in one click
• Sale orders with delivery date and advance
• Delivery challans in three copies with vehicle no.
• Installation as a service line on the same bill

Stabilisers, wall mounts, cables and batteries sell without serials, by barcode at the POS, on the same bill as an appliance. Credit each invoice to a salesman, and the Sale By Salesman report shows sales, collections and outstanding for each person — useful when showroom staff earn an incentive.

If you also service what you sell, repair job cards take the serial, fill in the model and whether it is still in warranty, and move through received, diagnosing, waiting for parts, in repair, ready and delivered. The printed slip carries a QR code that opens a status page for the customer. Phone-heavy shops should also see the mobile shop page.

• Accessories by barcode on the same bill
• Salesman on every invoice with a salesman report
• Repair job cards with a customer status page
• Split cash / UPI / card payments

Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.

We would rather you know before you sign up:

• EMI or consumer-finance integrations — record the finance company’s payout as a payment against the invoice.
• A sales return through a credit note adjusts stock and GST but does not yet put that serial number back in stock; cancelling or editing the sale does.
• Part deliveries against one sale order — a challan carries the whole order, and invoicing it closes the order.
• Scheduling installation visits for technicians.