Hardware Shop Billing Software for Racks, Contractors and Site Orders

Create racks by code — A1, B3, Godown-2 — and group them by zone. Put each item on a rack and, if you like, note the shelf or bin inside it. The rack code then shows on the POS tiles, in the invoice item search and on barcode labels, so whoever is at the counter can tell the helper exactly where to go.

Print rack labels with a QR code, add or move items between racks in bulk, and count stock one rack at a time with the stock-take sheet. The Stock by rack report shows the quantity and value on each rack. If your item list is in Excel, the import reads a Rack column, so the first setup is one upload.

• Racks by zone, with shelf / bin per item
• Rack shown on the POS, invoice search and labels
• Printable rack labels with QR
• Stock-take sheet and Stock by rack report

Give each contractor or builder a credit limit. When a bill would take them past it, TripleBill stops the sale and shows what they already owe; the owner can override, and the rule can be switched off in settings if you do not want it. Put parties in groups such as Contractors and Retail and see sales by group.

Payments come in as they come: record any amount against an invoice and it stays part paid until settled. The invoice-wise outstanding and receivable ageing reports show who owes what and for how long, and a party statement can be shared as a link on WhatsApp so the contractor sees the same figures you do.

• Credit limit per customer, owner override
• Part payments against any invoice
• Invoice-wise outstanding and receivable ageing
• Statement link on WhatsApp

Price a site order as a quotation and convert it to an invoice when the contractor confirms. For orders delivered later, a sale order holds the delivery date; when the load leaves, make a delivery challan with the vehicle number and transporter. It prints in original, duplicate and triplicate.

Stock moves when the challan is invoiced, not before, so the shelf and the books match. Credit each sale to a salesman, and the Sale By Salesman report shows what each person sold, collected and still has outstanding. On paid plans, e-way bill details can be recorded against the invoice for loads that need one.

• Quotation → invoice in one click
• Sale order with delivery date
• Delivery challan with vehicle no. and transporter
• Salesman report with collections

Each item holds an MRP, a retail sale price, a wholesale price and a purchase price. Set a minimum wholesale quantity and the invoice switches to the wholesale rate when the quantity reaches it — a box of screws for the contractor, a handful for the walk-in. Quantities can have decimals, so 3.5 metres of pipe or 2.5 kg of nails bill correctly.

Triple AI can draft a purchase bill from a photo of the supplier’s invoice; nothing is booked until you check the lines and confirm. After a supplier price revision, the bulk update grid lets you change sale, wholesale and purchase prices for many items at once, and low-stock alerts flag the fast movers.

• MRP, retail, wholesale and purchase price per item
• Wholesale rate from a minimum quantity
• Purchase bills drafted from a photo
• Bulk price update and low-stock alerts

Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.

We would rather you know before you sign up:

• Alternate units on one item — a box and a loose piece, or a bag and a kilo, have to be separate items because each item has one unit.
• Units come from a fixed list (nos, pcs, kg, g, ltr, mtr, box, set, hrs, days); there is no square-foot or bag unit yet.
• Part deliveries against one sale order — a challan carries the whole order, and invoicing it closes the order.
• Automated WhatsApp payment reminders — statements and invoices are shared with a tap from your own WhatsApp.