Fertilizer Shop Billing Software with Farmer Credit and Batch Expiry

Each farmer is a customer with a phone number, village in the address and a credit limit that fits their land. Bill seeds, fertiliser and pesticides on credit through the season; each bill stays open with its balance. When the crop is sold, record the payment — in one go or in parts — against the bills. A bill that would take a farmer past the limit is stopped unless the owner overrides.

A statement link shows the farmer their own account — opening balance, every bill, every payment — on their phone, in the same figures you see. The Payment Reminders page lists who owes what by how overdue.

• Credit limit per farmer
• Part payments after harvest
• Statement link for the farmer
• Reminders by how overdue

With batch tracking (pharmacy mode, Pro), purchase bills record the batch number, expiry (MM/YY) and MRP of each lot. At billing the nearest-expiry batch goes out first, expired batches cannot be sold, and the batch and expiry print on the bill. The near-expiry report lists lots to return to the company or push before the season ends.

• Batch, expiry and MRP per lot
• Nearest expiry first
• Expired lots blocked
• Near-expiry report

Fertiliser bags bill in nos, loose items in kg, pesticides in ltr or nos. Quantities can have decimals. Each item has an MRP and a selling price; the bulk price update changes rates for many items at once when a company revises prices. In the sowing rush, the Android app bills at a second counter and keeps working when the signal drops.

• Units: nos, kg, g, ltr and more
• Decimal quantities
• Bulk price update
• Android app with offline billing

Company invoices go in as supplier bills with input credit and stock; GSTR-2B reconciliation shows which ones the companies have filed. Every bill carries HSN codes and the GST rate you set on each item; GSTR-1, GSTR-3B and the HSN summary come from the same bills. Confirm the rates that apply to your products with your CA.

Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.

We would rather you know before you sign up:

• Connection to the government fertiliser point-of-sale device for subsidised sales — keep using that device as required
• Interest on overdue farmer credit
• Crop-wise or season-wise credit cycles — each bill has its own due date