TripleBill for Mobile repair shop
Mobile Repair Shop Billing Software with Job Cards and Status Links
A mobile repair shop runs on trust and a notebook: whose phone is it, what was wrong, what did we quote, how much did they pay in advance, and is it ready? Mobile repair shop software replaces the notebook with job cards. In TripleBill every phone that comes in gets a job card and a printed slip with a QR the customer can scan for the status, spare parts come out of stock, and the final bill takes the advance off automatically.
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What gets in the way
- Phones on the shelf with a scrap of paper and a rubber band
- Customers calling every hour to ask if the phone is ready
- An advance taken at drop-off that nobody remembers at delivery
- Displays and batteries used in repairs but never taken out of stock
- Disputes over what was wrong with the phone when it came in
- No record of which technician did what or which jobs are overdue
A job card for every phone
New job takes the customer and phone number, the device, its IMEI, the fault in the customer's words, an estimate, an advance and the expected date. If you sold that phone, typing the IMEI fills in the model and shows whether it is still under your warranty. Print the slip on half A4 — two copies, one taped to the phone, one for the customer — or on an 80 mm roll, with your terms ("not responsible for data loss", "collect within 30 days") at the foot.
- Customer, device, IMEI, fault, estimate, advance
- Warranty from your own sale
- A5 two-copy or 80 mm slip
- Your job terms on every slip
The customer checks the status, not the phone line
The job moves through Received, Diagnosing, Waiting for parts, In repair, Ready and Delivered (or Returned / Cancelled). The QR on the customer's slip opens a page for that job with its current step and estimate — no app, no login. When it is Ready, one tap opens WhatsApp on your own number with the message written.
The service jobs list filters by status and searches by job number or phone, so the overdue jobs are visible every morning.
- Clear status steps
- Status page per job from the QR
- One-tap WhatsApp update
- Search by job number or phone
Parts, labour and the final bill
Keep displays, batteries, charging ports and back panels as stocked items, with barcodes and low-stock alerts. When the customer collects, Bill and deliver turns the job into an invoice: add the part, the labour and any accessory they buy, and the advance taken at booking is applied. Parts leave stock, GST is worked out per line, and the payment goes to cash or bank.
- Spare parts with stock and barcodes
- Labour as a service line
- Advance applied at billing
- Accessories on the same bill
Selling phones as well
Many repair shops also sell new and used handsets. The same mode tracks each handset by IMEI from the purchase bill to the sale, prints the warranty end on the bill and lists warranty-ending customers. See the mobile shop page for that side of the counter.
Mobile repair shop: what you need and how TripleBill does it
| What a repair shop needs | How TripleBill handles it |
|---|---|
| Drop-off record | Job card with device, IMEI, fault, estimate and advance |
| Fewer "is it ready" calls | QR status page and one-tap WhatsApp update |
| Parts used | Spare parts billed from stock on the delivery bill |
| Advance | Applied automatically when the job is billed |
| Overdue jobs | Job list filtered by status, searched by phone |
| Handset sales | IMEI tracking and warranty on the bill |
GST and the books, done underneath
Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.
Not built yet
We would rather you know before you sign up:
- Automatic WhatsApp or SMS updates — each update is one tap from your own WhatsApp
- Technician-wise commission
- Collecting the phone's pattern or passcode in a protected field — note it on the job if you must
How to book and bill a phone repair in TripleBill
- 1
Book the job
Open Service → New job, enter the customer, phone, IMEI, fault, estimate and advance, and print the slip with its QR.
- 2
Update the steps
Move the job through Diagnosing, Waiting for parts and In repair as the work goes on.
- 3
Tell the customer
When it is Ready, send the update from your own WhatsApp in one tap; the customer can also check the QR page.
- 4
Bill and deliver
Choose Bill and deliver, add the part, labour and any accessory; the advance is taken off and parts leave stock.
Frequently asked questions
Does the customer need an app to check the repair?
No. The QR on the slip opens a web page for that job in any phone browser.
Can I print two copies of the job slip?
Yes. The half-A4 slip prints two copies on one sheet; or print on an 80 mm roll.
How is the advance handled?
It is recorded at booking and applied when you bill the job, so the customer pays only the balance.
Do spare parts reduce stock?
Yes. Parts added on the delivery bill leave stock like any sale.
Can I repair laptops and tablets too?
Yes. Any device can be booked, with a serial number instead of an IMEI.
Can I find a job by the customer's phone number?
Yes. Search the service jobs list by job number or phone.
What does it cost?
Repair job cards and IMEI tracking are part of mobiles & electronics mode on the Pro plan (₹499/month, ₹4,999/year or ₹9,999 for 3 years). Every new business gets a 7-day free trial with everything unlocked.
Related
Your first invoice is two minutes away.
7-day free trial with everything unlocked. No card needed.