Free tool
Proforma invoice maker for advances and approvals.
A proforma invoice tells the buyer exactly what they will be billed — items, prices and GST — before the goods are supplied. Buyers use it to release an advance, get internal approval or open a letter of credit. This maker labels it clearly as a proforma, so nobody mistakes it for a tax invoice.
Items
No sign-up. Nothing is uploaded; the logo and every field stay in your browser. “Download PDF” opens your browser’s print dialog — choose “Save as PDF”. For automatic numbering and customer history, use TripleBill — 7-day free trial with everything unlocked, then GST reports on Starter and Pro.
Your Business Name
State: Karnataka (29)
Proforma Invoice
PI-001
Date 2026-11-12
Bill to
Customer name
Place of supply
Karnataka (29)
Intra-state · CGST + SGST
| Item | HSN/SAC | Qty | Rate | GST | Amount |
|---|---|---|---|---|---|
| Item 1 | — | 1 | ₹1,000.00 | 18% | ₹1,000.00 |
| Item 2 | — | 2 | ₹250.00 | 18% | ₹500.00 |
One Thousand Seven Hundred Seventy Rupees Only
This is a proforma invoice, not a tax invoice. A GST tax invoice will be issued when the goods are supplied.
Authorised signatory
Proforma invoice under GST
A proforma invoice is not a tax invoice: it does not create a supply, it is not reported in GSTR-1 and the buyer cannot claim input tax credit on it. When you actually supply, issue a tax invoice with its own number.
If you receive an advance against a proforma for goods, GST is not due on that advance; for services it is, through a receipt voucher. Your accountant can confirm what applies to you.
How to make a proforma invoice
- 1
Enter both parties
Add your business and GSTIN, then the buyer and their state so the right GST split is shown.
- 2
List the items
Add each item with HSN, quantity, rate and GST rate exactly as they will appear on the final invoice.
- 3
Set the pay-by date
Add the date you need the advance or approval by, and terms such as delivery time after payment.
- 4
Save and send
Download as PDF and send it; issue the tax invoice later when the goods or services are supplied.
Frequently asked questions
Is a proforma invoice valid for GST?
It is a commercial document, not a GST tax invoice. It is not reported in returns and no input credit can be claimed on it.
Do I need a separate number series?
Yes — keep proforma numbers separate from tax invoice numbers, for example PI-001, so your invoice series has no gaps.
Can TripleBill convert a proforma to an invoice?
Yes. In TripleBill a proforma is a document of its own and converts to a tax invoice with the same lines.
Related
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