Furniture Shop Billing Software for Quotes, Orders and Part Payments

Make a quotation with the items, a discount on a line or on the whole bill, and a valid-until date. Put details such as wood, finish and size in the item description and they print under the line. Print or download the quotation as a PDF to hand over or send.

When the customer decides, convert the quotation into an invoice in one click — the items, prices and discount carry over, so nothing is retyped. A converted quotation is locked, so the agreed price stays on record.

• Quotation with valid-until date
• Item description printed under each line
• Line and bill discounts
• One-click conversion to an invoice

For pieces booked now and delivered later, make a sale order with the expected delivery date and note the advance taken. The sale orders list shows each order’s due date and advance, so the showroom knows what has to go out this week.

Credit the order to the salesman who closed it; when it is invoiced, the Sale By Salesman report counts the sale, the collections and what is still outstanding for each person.

• Expected delivery date on every order
• Advance noted on the order
• Orders list with due dates
• Salesman credited per order and invoice

When the goods are loaded, make a delivery challan from the sale order with the vehicle number and transporter. It prints in original, duplicate and triplicate, so the driver, the customer and the shop each keep a copy.

Stock moves when the challan is converted into the invoice, not before, and invoicing it closes the sale order. On paid plans you can record e-way bill details against the invoice for consignments that need one.

• Challan made from the sale order
• Vehicle no. and transporter on the challan
• Three copies printed
• Invoicing the challan closes the order

Record a payment against an invoice for any amount, by cash, UPI, card, bank or cheque. The invoice shows as part paid with the balance due, and each payment posts to the right cash or bank account in the books. The advance written on a sale order is a note; record it as a payment against the invoice when you raise it.

Invoice-wise outstanding and receivable ageing show every open balance, and a party statement can be shared as a link on WhatsApp. One thing to know: an invoice with payments recorded cannot be edited until those payments are removed, which keeps the accounts consistent.

• Any number of payments per invoice
• Part paid status with balance due
• Outstanding and ageing reports
• Statement link on WhatsApp

Every bill posts to real double-entry books as you sell: sales, GST output tax, cash, bank and the customer ledger. Purchases do the same on the input side, so GSTR-1, GSTR-3B and the HSN summary are ready for any month and your accountant gets a trial balance that balances.

We would rather you know before you sign up:

• Production planning, bill of materials or job costing for made-to-measure furniture.
• Posting a sale order’s advance to the books by itself — record it as a payment against the invoice when you raise it.
• EMI or finance-company integrations — record the finance company’s payout as a payment against the invoice.
• Part deliveries against one sale order — a challan carries the whole order, and invoicing it closes the order.