Racks & shelves
Racks, Shelves and Stock-Take Sheets
In a shop with 4,000 items, the slowest part of a sale is often finding the item. Rack management gives every item an address — rack B3, shelf 2 — that shows on the billing screen and the label, so any helper can fetch it, and lets you count stock one rack at a time instead of shutting the shop for a week.
Inventory
Add product| Product | SKU | Stock | Selling Price | Status |
|---|---|---|---|---|
| Aashirvaad Atta 5kg | ATT-5KG | 42 | ₹262 | In Stock |
| Amul Taaza Milk | MLK-500 | 18 | ₹28 | In Stock |
| Britannia Bread | BRD-400 | 7 | ₹50 | Low Stock |
| Coca Cola 750ml | CC-750 | 54 | ₹40 | In Stock |
| Parle-G 800g | PG-800 | 0 | ₹80 | Out of Stock |
Low stock
Britannia Bread is running low.
7 left · reorder level 10
An address for every item
Create racks by code — A1, B3, Godown-2 — and group them by zone such as Front shop, Back store or Godown. Put each item on a rack and, if you like, note the shelf or bin inside it. Add many items to a rack at once from the rack page, move a group of items to another rack, or take them off in bulk when you rearrange.
Setting up from scratch? The Excel / CSV item import reads a Rack column; a new rack code creates the rack.
- Racks by zone
- Shelf / bin per item
- Bulk add, move and remove
- Rack column in the item import
The rack shows wherever someone is looking
- On the POS item tiles
- In the item search on invoices
- On barcode labels, if you switch it on
- On printable rack labels with a QR code
- In the Stock by rack report
Stock-take one rack at a time
Print the stock-take sheet for a rack: each item with its shelf and the quantity the books say should be there, with space to write the count. Count one rack in the quiet hour after lunch, record the differences as stock adjustments with a reason, and move on to the next rack tomorrow. The Stock by rack report shows quantity and value on each rack, which doubles as a pick list.
A worked example: a medical store with 1,800 items
A medical store has 1,800 items on 24 racks, A1 to F4. The owner imports the item list with a Rack column, prints 24 rack labels and sticks them on. At the counter, the search for "pantoprazole" shows "C2 · shelf 3", and the new helper fetches it without asking.
Stock-take used to close the shop on a Sunday. Now one rack is counted each afternoon: rack C2 shows 3 differences worth ₹612, recorded as adjustments with the reason "count difference". The whole store is counted in under a month while billing goes on.
Sample figures.
Planning rack codes
Keep codes short and in walking order: a letter for the aisle and a number for the rack — A1, A2, B1 — so the codes on screen lead the helper along the shelves. Use zones for places a helper must walk to: Front shop, Back store, Godown. Put the shelf or bin on the item, not in the rack code, so moving an item to another shelf does not mean a new rack.
Start with the fast movers and the items people ask for most; leave slow lines for the stock-take, when each rack is counted anyway and its items can be placed in the same pass.
- Letter for the aisle, number for the rack
- Zones for front shop, back store and godown
- Shelf or bin on the item
What it does not do (yet)
- Entering counts on the sheet straight back into stock — differences are posted as adjustments
- Godown-to-shop transfers as a document — move items between racks, or use adjustments between branches
- Bin-level stock (the same item on two racks with separate quantities) — each item has one rack
How to set up racks in TripleBill in 4 steps
- 1
Create racks
Open Items → Racks and add rack codes grouped by zone; print a QR rack label for each one.
- 2
Place items
Pick the rack and shelf on each item, add items to a rack in bulk, or import your Excel list with a Rack column.
- 3
Show the rack
Bill as usual — the rack shows on POS tiles and invoice search; switch on rack on barcode labels if you print them.
- 4
Count rack by rack
Print the stock-take sheet for one rack, count it, and post differences as stock adjustments with a reason.
Frequently asked questions
Can I import rack locations?
Yes. The item import reads a Rack column, and a new rack code creates the rack.
Does the rack print on the barcode label?
Yes, if you switch on Rack in the label options.
Can I count stock without closing the shop?
Yes. Print the stock-take sheet for one rack at a time and post differences as adjustments; billing carries on.
Can an item be on two racks?
Not with separate quantities. Each item has one rack, with an optional shelf or bin.
Is it only for pharmacies?
No. Hardware, auto parts, stationery and any shop with many small items uses racks.
Can I see the value of stock on each rack?
Yes. The Stock by rack report shows each item with its rack and shelf, quantity and stock value, rack by rack.
Can the helper find the rack from the barcode label?
Yes, when Rack is switched on in the label options, the rack code prints on each item label.
Which plan includes racks?
Rack management is on the Pro plan (₹499/month, ₹4,999/year or ₹9,999 for 3 years). Every new business gets a 7-day free trial with everything unlocked.
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